United Carpets & Beds is the largest independent retailer of carpets, flooring and beds with 60 stores across the UK. They operate via a network of franchise and corporate-owned stores, as well as online. Having been family owned and run until its public offering in 2005, United Carpets and Beds still – today has lost none of those family business values.
Executive Summary
As a long-standing Innov8 customer using Sage 200, United Carpets & Beds were seeking ways to increase efficiencies with their Finance workflows. Mainly looking to make information more readily available, reduce administration overheads and a desire for paperless document management. Following consultancy from Innov8, Spindle Document Management with invoice recognition was implemented, which enables them to distribute outbound documents digitally and efficiently, whilst automating many workflow processes. This includes the automated capture of incoming documents, for instant access in Sage 200.
Solution Challenges
- Both on-site & off-site storage of paper documents
- Silos of information
- Administrative heavy processes
- No way to access multiple formats of documents
“We no longer waste time digging around for invoices as we always have all the information we need to hand. It has brought our business into this century, saved us valuable time and has been an all-round massive help.” United Carpets & Beds
The Implementation
As existing Sage 200 customers, the process to implement Spindle Document Management (SDM) as a Sage Addition solution was straightforward – it was only a matter of weeks from making the decision to go ahead with SDM through to planning the project and go-live activation. United Carpets & Beds took the approach to draw a line in the sand and immediately embrace the inputting of documents into their Sage 200 system.
Results
- Readily available, centralised and digitised documents, from multiple formats
- Paperless documents accessed direct in Sage 200
- Time & resources saved
- Streamlined business processes supported by automation technology
The Future
United Carpets & Beds are now actively looking at other ways to embrace technology within their Finance processes to further improve efficiencies, such as approvals and expenses.
Key Solution Features
- Sage 200 Financials & Spindle Document Management
- Including Spindle Distribution, Capture & Purchase Invoice Recognition
- Fully supported implementation and on-boarding
- On-going solution support
“We have streamlined all our processes and business efficiencies, bringing all documents together in one place.” United Carpets & Beds
